Information for Organising a VSTEAM Club

To arrange a club at your school, please read the information below and contact us or write to us at office@vsteamedu.com. Please kindly note that we can currently provide VSTEAM Clubs in Essex only. Please include the following details when you contact us:

The school’s name and postcode
The preferred day of the week for running the club
The number of expected children
The year groups

Resources

There is no cost to the school, and we provide all equipment. However, if the school can provide laptops/tablets for the coding sessions, that would be helpful. On-site parking is mandatory.

Year Groups

Our after-school clubs are currently available for primary schools (KS1 – KS2) only.

Club Activities

We have 30+ curriculum linked club activities which you can explore here. It is not possible to choose the activities for the sessions. However, we will usually not repeat any club activities until we have delivered at least 30 different sessions at each school.

Club Capacity

We can accommodate up to 20 students per club session and require at least 10 students to host a club. If the number of students is fewer than 10, we may cancel the club. We will refund all bookings if the club is cancelled. It is usually a good idea for the school to conduct a survey to get an idea of how many students would be interested in attending one of our clubs. We typically find that about 1/3 of the students who express interest in a survey will actually join the club.

Cost and Sessions

We typically run our clubs in sequences of 5 to 15 weeks. Parents are required to make an upfront payment for the entire sequence before the first session, or for any remaining sessions if their child joins partway through. Individual sessions cannot be booked separately.

Please note that children who register after the sequence has started will be charged a late joining fee in addition to the cost of the remaining sessions. The late joining fee is usually 10% of the original total package price, capped at a maximum of £10.00.

Session prices vary from school to school but average around £10.00 per session per child. For example, a 6-week sequence would cost £60.00.

A 6-week sequence is our preferred duration, as it allows parents to spread the cost more evenly across school terms.

Timings

Each club session lasts 1hr and is typically delivered straight after school ends to maximise attendance.

Handling Bookings

We can take all bookings online. We will create a club pack on our VSTEAM Clubs booking page here. The school can then send a notification to parents to book on our website. Alternatively, the school can also take the payments and we can then invoice the school. Our preferred option would be to take the payments online via our website as it minimises the admin for both us and the school.

View Example Registration Link - Click Here

Advertising

We can provide the school with a club advertisement in various formats, including all relevant booking details, for distribution to parents.

View Example Advert - Click Here

Club Management & Registration Lists

The school will receive a link to a Club Confirmation Page, through which they can review the club information and sign off before the club starts. They will also receive all club documentation, including the risk assessment and public liability insurance certificate, and can request the live registration list at any time via this page.

Terms & Conditions

Booking T&Cs for Parents - Our VSTEAM Clubs' booking terms and conditions for student registrations can be found here.